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Volunteer Jobs

Scribing

Stewarding

Runners and Drivers

Hospitality and Awards

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Job Description
Job Description

Scribes are responsible for capturing the judge's comments and scores on the correct test sheets. Scribes should be quiet and polite during tests, keep comments about horses and riders to yourself, so the judge can be fair and focused on the rider in front of them. Being organized and having good handwriting helps, too.

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Licensed Show- Warm Up Steward
Licensed Show- Warm Up Steward

Warm Up Stewards are in charge of keeping everyone safe in the warm up area, and helping keep the rings on time.

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Licensed Show- Equipment Steward
Licensed Show- Equipment Steward

The Equipment Check Steward is responsible for checking horses and riders for illegal equipment, or any reason to be disqualified. Checking for blood, tightness of noseband, and length of spurs and whips.

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Schooling Show- Steward
Schooling Show- Steward

Stewards are in charge of keeping the riders safe in the warm up and helping the competition ring run on time.

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Runner Job Description
Runner Job Description

Runners pick up the tests from the Judge and relay them back to either the office or the Driver. Keeping quiet and calm so as not to interrupt anyone's test is key. Often messages from the Scorers to the Judges need to be passed, that often falls to the Runners.

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Driver Job Description
Driver Job Description

Drivers pilot a golf cart around the show grounds, picking up tests from the Judges or Runner, and occasionally giving judges and volunteers a ride to or from the rings.

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Hospitality
Hospitality

Hospitality includes helping set up meals, tidying up the office and eating areas, as well as making sure that snacks and drinks are refreshed throughout the day.

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Awards
Awards

Awards mostly involves handing out completed tests, ribbons, and prizes to competitors after each class has been scored and placed.


Upcoming Events
Upcoming Volunteer Events

Volunteer Bucks


Any successful organization values its membership and VADA Nova is no exception. We firmly believe that the strength of our chapter is due entirely to the efforts and countless hours put in by so many willing and dedicated volunteers. One of the ways in which VADA Nova has “given back” to our volunteers has been our Volunteer Bucks program, allowing members (AND non-members) to convert the time and efforts donated to the chapter into credit toward memberships, schooling shows, clinics, awards functions and merchandise from participating businesses.

Members can use their Volunteer Bucks by logging in to the website first. Bucks can be used for:

  1. Paying for memberships, schooling show entries, clinics, other events
  2. Purchase of gift certificate vouchers to one of our participating vendors from the Bucks Store. Denominations are $5, $10, $25, and $50.

Non-Members can use their Bucks emailing the treasurer@vadanova.email


Visit the Bucks Store

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How can I use my Volunteer Bucks for another member or a non-member?
How can I use my Volunteer Bucks for another member or a non-member?

Upon checkout in the Store, you will be asked for whom the order is being placed (yourself, another member, or a non-member). For another member, select the member then click the "Continue with Checkout" button. For a non-member, select an existing one or specify the contact information for a new non-member and then click the "Continue with Checkout" button.

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Can I purchase vouchers in excess of my Bucks credits?
Can I purchase vouchers in excess of my Bucks credits?

If you add more vouchers to your cart than you have Volunteer Bucks to pay, the Store will require you to use a credit card to complete your purchase.

For example, if you only have $40 in Volunteer Bucks, but you add a $50 gift certificate to your cart, the Store will require a credit card for the balance due of $10.

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Why does the Store think I
Why does the Store think I

We are using a software that allows our Store to sell digital products such as downloadable publications, which also works for our vendor gift certificate vouchers because they are not a physical item.

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Do I have to download the vouchers (aka Digital Certificates)?
Do I have to download the vouchers (aka Digital Certificates)?

No. This is optional. We have designed the vouchers to serve as instruction aids which you can print. You do not give them to the vendor or back to VADA/Nova. You do, however, need to keep track of the confirmation email you received after you placed your order which has the Order ID number and the Order Date. You need to give this email to the vendor.

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Once I receive my Order ID number, how do I use it with a participating vendor?
Once I receive my Order ID number, how do I use it with a participating vendor?

If placing your order online, contact the vendor first and get instructions to use your Volunteer Bucks. You will need to give the vendor your confirmation emails with the Order ID number and Order Date when placing the order.

If purchasing items in person, just bring your emails with you. Each Order ID number can only be used once.

Expiration Dates

Electronic Bucks issued going forward, expire one year from the date of the activity in which the volunteer time was earned. The website Bucks Store, which provides volunteers the access to purchase gift certificates with their electronic Bucks from our participating businesses and vendors can be found under the Volunteering tab. Additional vendors and program updates will be announced as they occur.

Gift certificate vouchers expire one year from the Order Date.

To find your Volunteer Bucks credit, log in to the website, then go to your account, under Payment/Credit History you should be able to see your credits.


Link to Payment/Credit History


Bucks Vendors include:

Another Turn Tack

Aster Equine Photography

Brentwood Sporthorses

Designs by Frederique

Evolution Printing

MKR Designs

Sara Spofford Dressage

VTO Saddlery


If you are interested in becoming a Bucks vendor or sponsor, please email us!


Year End Volunteer Awards

Above and Beyond Volunteer Awards

For those volunteers who truly go above and beyond to support VADA/Nova activities, the organization has special volunteer awards that are given out annually. All volunteer time must be earned by the recipient, hours are not transferable.

Prix St. Georges Volunteer

For those who have given over 2 days of volunteer time throughout the year.

Intermediaire Volunteer

For those who have given over 2.5 days of volunteer time throughout the year.

Grand Prix Volunteer

For those who have given over 5 days of volunteer time throughout the year.

Nancy Stover Distinguished Service Award

Sponsored by Michelle and Al King


This award is in honor of our beloved Nancy Stover. It is awarded for outstanding contributions to VADA/Nova and its mission over a long period.

These contributions may include:

Volunteering on a regular basis at VADA/Nova licensed, schooling shows, or clinics

Serving as a schooling show secretary or manager

Spearheading special projects and activities

Serving as a member of the VADA/Nova Board of Directors or as an officer

This award is open to nominations from any member, simply fill out the form. Form will be available in the fall.

Youth Volunteer Award

Sponsored by Rachel Rice



In an effort to encourage youth to participate in the sport, as well as the organization, this award will be given to a volunteer under the age of 18 who shows dedication to volunteering throughout the year.

Requirements:

Under 18 on November 30th of the year

One full day of volunteer time given to VADA/Nova


Hours earned at VADA events and VADA/Nova events will be added together to create the standings.


If you are thinking about signing up with your child, we often encourage parent/child volunteer pairs to take on running tests, a great task for underage volunteers, as the parent drives the golf cart or stewards a nearby ring.  If you have any questions about volunteering with an underage volunteer, please contact the volunteer manager for the show.